Administrative Officer (TSS) – London Fire Brigade

An exciting opportunity has arisen at the London Fire Brigade (LFB) for an Administrative Officer to work in the small friendly Technical Service and Support (TSS) team within the wider Property/TSS department which manages Fleet and Equipment for the LFB.

TSS incorporates Contract and Performance, Fleet and the Operational Support Group (OSG).

The Administrative Officer role is varied and you will undertake administrative support for the Deputy Assistant Commissioner for TSS and also for the wider Contract and Performance team, Fleet and OSG.

As the Administrative Officer you will support the Deputy Assistant Commissioner with the day to day management of the wider TSS team supporting on a variety of daily, weekly and monthly tasks/activities. This includes, but is not limited to, email and calendar management, the production of business documents, contract and project support as required and monitoring the TSS department plan.

You will have excellent organisational skills with the ability to work unsupervised and be forward thinking. Good communication skills are essential as you will be required to liaise and work closely with a number of internal and external stakeholders. You will have experience in providing administrative support to other officers and/or senior members of staff and experience of using a range of IT applications together with good keyboard skills and an awareness of how IT applications can be utilised in the context of the role.

Applicants will need to be able to work flexibly and work well as part of a team, whilst being adaptable to changing priorities/demands.

This role is a full-time role is based at Union Street/Home working and involves occasional travel to the Operational Support Centre at Croydon, LFB’s Fire Stations and Ruislip Workshops.

Further information about the main duties and responsibilities of the role are detailed in the job description. If you are unable to see the job description, salary range or the full advert, please visit our jobs pages at https://jobs.london-fire.gov.uk/alljobs/ to access the full advert.

We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people’s age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

Assessment Overview

Stage 1

To apply, please complete the online application, upload a copy of your up-to-date CV and provide evidence to address the following selection criteria:

1. Experience in providing administrative support to other officers and/or senior members of staff.
2. Experience of using a range of IT applications together with good keyboard skills and an awareness of how IT applications can be utilised in the context of the role.
3. Good organisational skills with a methodical approach in order to undertake a range of duties together with an ability to address changing priorities whilst still meeting deadlines.
4. Good oral and written communication skills in order to provide clear, concise and accurate information and to liaise effectively with other staff and representatives of external organisations.

Please note that we will evaluate score the evidence you provide based on the competencies listed in the selection criteria above. The CV is for information purposes only and will not be marked.

Shortlisted candidates will be invited to attend the stage 2.

Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications cannot be accepted.

Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.

Stage 2

Assessment for this role is due to take place in early November 2024. Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.

Please note: Should you be shortlisted you may need to be able to conduct an interview over Microsoft Teams (a video conferencing service). You will be asked to provide relevant contact details for that to take place if shortlisted.

Additional Information

Benefits of working for the London Fire Brigade

• 26 days’ holiday plus bank holidays
• Option Absence Scheme (which can result in an additional 12 days annual leave for staff at this grade)
• Family (including maternity) leave and emergency support leave
• Flexible working including work from home 60%
• Free access to the Brigade gym
• Use of the Brigade’s Medical Adviser/physios/fitness advisers
• Free counselling
• Season ticket loans
• Join social networks including our Equality Support Groups
• Contributory pension scheme
• Cycle to work scheme
• Staff discount scheme
• Opportunity to access affordable accommodation

In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a Standard criminal records check. Successful candidate will be required to declare any convictions for offences and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory.