Estates and Facilities Administration Assistant -Tyne & Wear Fire and Rescue Service

We are seeking to fill an upcoming vacancy for the role of Estates and Administration Assistant. The Estates and Facilities Department manages a mixed portfolio of buildings and facilities (Owned buildings, leased and PFI), ensuring our buildings are clean, safe and accessible.

Reporting directly to Property Manager you will be responsible for assisting the with a varied range of clerical and office-based task to support the operation of the Estates and Facilities team ensuring the department provides a customer focused service.

The successful candidate will be able to demonstrate a firm commitment to inclusivity, fairness, dignity and the highest standards of ethical behaviours and champion these in their day-to-day work in compliance with our ethical code of conduct.

We welcome applications from all sections of society with the necessary skills, qualifications and experience and encourage applications from underrepresented groups in our workforce or society.

As the Estates and Facilities Administration Assistant you will:

• Create, update and use spreadsheets for data entry.
• Answer telephone calls dealing with enquiries promptly and accurately.
• File and manage documents.
• Take meeting minutes.
• Place work and material orders.
• Update records and systems.
• Carry out general office duties.

We are seeking a candidate who has demonstrable experience of:

• Working in a busy office environment, preferably has previously worked in property or building industry-based office.
• Experienced in the use of office equipment and Microsoft office software packages.
• Has the ability to work on their own initiative with limited supervision.

The Selection Process

Set out below are the key dates relating to this selection process

Stage Timeline*

Advert closes – 30th January 2026 at 12 noon
Notification of shortlist – W/C 2nd February 2026
Interview – 17th February 2026

*Please note the dates and stages detailed may be subject to change

Interested in applying?

Further details can be found in the accompanying job description and person specification. You are required to submit a supporting statement of no more than 1000 words which should demonstrate how you meet the criteria stated on the person specification and job description.
Further information about our Service can be found by visiting www.twfire.gov.uk and our various social media channels.

For further information about the role, please contact Property Manager James Hope via jim.hope@twfire.gov.uk

Reasonable Adjustments

We are a Disability Confident Employer, and this means we are committed to employing, supporting and promoting people with disabilities in the workplace. If you require any reasonable adjustments to our recruitment processes, please contact us by email and we will review your request. All requests must be sent to recruitment@twfire.gov.uk