Executive Personal Assistant – Bedfordshire Fire and Rescue Service
Job reference: REQ000336
We are seeking a highly organised and proactive Executive Personal Assistant to provide a comprehensive, confidential and professional support service to the Executive Leadership Team.
About the Role
In this role, you will be assisting senior leaders to make the most of their time and ensure they are best placed to lead the organisation. You will ensure the efficient management of diaries, meetings, and communications. You will be responsible for screening and prioritising correspondence, coordinating travel and event arrangements, and liaising with senior stakeholders, government bodies, and external organisations.
You will play a key role in researching and preparing reports, drafting and formatting documents, and servicing meetings, including taking accurate minutes, decisions and actions. Additionally, you will support the planning and organisation of high-profile visits and corporate events, while maintaining the highest level of confidentiality and professionalism.
Key Responsibilities
Manage communications by screening, prioritising, and responding to emails, phone calls, and correspondence, ensuring efficient information flow to and from ELT.
Liaise with external organisations, government bodies, and senior individuals, coordinating arrangements and maintaining a professional image.
Conduct research, gathering and summarising information to support ELT decision making.
Draft, format, and proofread documents and correspondence on behalf of ELT/SLT, ensuring accuracy and compliance with standards.
Manage ELT/SLT diaries and travel by forward planning, scheduling meetings, prioritising appointments, and arranging venues, travel, and accommodation to maximise their time.
Support meetings by coordinating agendas, producing reports, taking minutes, and tracking actions for ELT/SLT.
Organise high-profile visits, planning and managing visits Lord-Lieutenant, High Sheriff and Government Ministers, acting as the main point of contact.
Assist with corporate events by supporting event planning, including venue booking, guest lists, and logistics.
Handle procurement by making purchases, managing travel expenses, and processing financial transactions in line with policies.
For more details on the essential criteria required for the role, please visit our website
TThe interview / selection process will take place on Thursday 27 February 2025
The post holder will be required to travel to support the ELT/ SLT at meetings and events.
Salary: £31,067 per annum rising to £33,366 per annum
Contract type: Full Time
Closing date: February 17 2025
Post a job for £500
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