Administrative Assistant (Fire Safety) – Bedfordshire Fire and Rescue Service

BASED AT NORTHERN AREA OFFICE (BEDFORD) OR SOUTHERN AREA OFFICE (LUTON)

12-MONTH FIXED-TERM CONTRACT (WITH THE POTENTIAL TO BECOME PERMANENT)

We are looking for an efficient Administrative Assistant (Fire Safety) to join our busy support team in the Protection department.

About the Role

As an Administrative Assistant, you will support all members of the Protection department in delivering their individual and specialised roles. You will play a key part in the day-to-day running of the department, which includes:

Forward planning and bookings
Addressing issues as they arise through face-to-face, telephone, or email interactions
Ensuring necessary resources are available or distributed
Maintaining accurate records

You will regularly extract data from computer systems and spreadsheets to provide information for management reports on Protection activity data. This includes Home Office statistics, inspecting officer performance, forecasts, and Freedom of Information requests. Additionally, you will need to prioritise and review your workload regularly to meet deadlines with minimal supervision.

About You

You will have:

Basic literacy and numeracy skills, equivalent to GCSE grade 4 or above
In-depth experience in administrative work, including maintaining electronic and paper records
In-depth experience in using IT systems such as Microsoft Office (Word, Excel, Outlook)
Good organisational skills with the ability to use your own initiative
Ability to prioritise workload, meet deadlines, and manage multiple tasks simultaneously

If you are an experienced administrator and are ready to contribute to our team, apply now.

For more details on the essential criteria required for the role, please see the attached job description and person specification.

How to apply

If this role is of interest, please visit our website www.bedsfire.gov.uk/careers/search for further information and to make a formal application. We ask that you include your full career history and reference your skills and experience in line with the job description and person specification within your application and supporting statement.

The selection process will take place on Thursday 8 August 2024

This is a public-facing role and it is essential to have the ability to converse at ease with members of the public and provide advice in accurate spoken English.

This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) (England and Wales) Order 2023. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act.

The appointment will be made subject to satisfactory pre-employment clearances, including an enhanced Disclosure and Barring Service (DBS) clearance at the level required for the role.