Governance Officer – South Yorkshire Fire & Rescue

Two new interesting roles of Governance Officer have been created within our Governance, Projects and Collaboration team. The roles are based at Central Headquarters, Sheffield city centre, with agile working including home working, fire stations and other sites as required.

The overall purpose of the roles are to support the governance and administration of the South Yorkshire Fire and Rescue Authority (SYFRA) and other internal and external governance arrangements. SYFRA is a statutory body made up of 12 local councillors from the district councils of Barnsley, Doncaster, Rotherham and Sheffield who oversee the efficient and effective delivery of fire and rescue services across the county.

The key duties will include working closely with the Head of Governance & Legal Services / Monitoring Officer to plan out all the SYFRA meetings, book and organise these, provide meeting support, create meeting packs, minutes and relevant documentation, and to support the co-ordination of annual reports and assessments.

MAIN RESPONSIBILITIES
1. The provision of direct practical assistance and support to the FRA, to enable them to carry out their SYFRA duties.

2. Arrange and maintain ongoing FRA meeting schedules in liaison with FRA Members, senior SYFR leaders and other relevant stakeholders.

3. Make and co-ordinate all the necessary arrangements for FRA meetings including: preparation of correspondence, agendas, minutes and other supporting documents.

4. To maintain and prioritise the working diaries of the FRA including: booking appointments and forward diary planning in liaison with internal and external parties.

5. Receive and screen incoming communications from all sources for the FRA, prioritising and redirecting as necessary.

6. Deal with all outgoing communications to include verbal and written forms, with professionalism and discretion.

7. Liaise with external bodies including: other emergency services, representative bodies, political figures, public, media, etc.

8. Carry out research on behalf of the FRA and prepare the appropriate form of presentation.

9. Provide hospitality to visitors to the FRA meetings.

10. Maintain records and filing systems both electronic and manual. This may include using ModernGov, Office 365 or other appropriate software for the publication of FRA documents.

11. Provide cover for other Governance Officers as required.

12. Provide administrative support to the Head of Governance & Legal Services/Monitoring Officer in the recruitment, training and coordination of FRA and independent board members.

13. Support the Head of Governance & Legal Services/Monitoring officer in the collation and drafting of annual reports and self-assessment of governance arrangements.

General
14. Comply at all times with the employee code of conduct, service behaviours and code of ethics for fire and rescue staff.

15. Fully participate in the service’s personal review process appropriate to the requirements of the role.

16. Successfully complete any training and development opportunities required for the role.

17. Practice and promote the service’s equality & diversity and health, safety & wellbeing policies.

18. Be responsible for the accurate and appropriate security and processing of data, ensuring compliance with organisational policies and procedures (i.e. data protection).

19. Carry out other duties from time to time as required, appropriate to the grading of this post.

If you have previous experience of providing high quality, professional administrative support to governance arrangements in a public sector organisation and are interested in the work of fire and rescue services, we would love to hear from you. Use your excellent communication skills, ability to prioritise and manage deadlines and work with confidentiality and sensitivity, and extensive Microsoft Office applications knowledge, to help us develop these new roles and ways of working.

For more information about the role contact Kayleigh Storer, Strategic Governance & Collaboration Manager, on 07748 181864 or by email at kstorer@syfire.gov.uk

An application form for the role can be found here or by contacting our Recruitment Team at recruitment@syfire.gov.uk

Closing date for applications is 9am on Monday 2 December 2024.

Interviews will be held week commencing 9^th December, with a provisional date of Tuesday 10 December 2024.