Part-time Administrative Assistant (West Moors Training Centre) – Dorset & Wiltshire Fire and Rescue Service

Job title: Part-time Administrative Assistant (West Moors Training Centre)

Grade: B

Salary: Part-time salary based on 15 hours per week: £10,209 per annum (rising by annual increments to £10,537)

Full-time equivalent salary: £25,183 per annum (rising by annual increments to £25,992).

More information on salaries and progression can be found on our pay and policies page.

Hours: Part Time – 15 hours per week

Location: The service encourages flexible working and believes that work is what you do not where you do it. The role will be based at West Moors Training Centre with some very limited flexibility to work from home. We would welcome a conversation with the successful candidate on flexible working arrangements, but we are looking for a primarily office-based role working on Tuesdays, Wednesdays and Thursdays.

Appointment Type: Permanent

Contact: For a chat about this post, please contact Katharine Hurst, Training Centre Coordinator on 07809 548080 or katharine.hurst@dwfire.org.uk

Closing and Interview date: The closing date for applications is Sunday 5 January 2025 (midnight). It is intended that interviews will take place on Monday 13 January 2025. Should you be shortlisted for interview, further details regarding the interview format / location will be provided before the interview date.

This is a fantastic opportunity to join Dorset & Wiltshire Fire and Rescue Service, an organisation that is passionate about changing and saving lives. Our corporate staff are absolutely vital in helping to make our communities safer and healthier. Without them, we couldn’t do it.

We offer a wide range of employee benefits and strive to ensure that staff are valued and rewarded. For example, we offer a flexi time scheme, Local Government Pension Scheme, a generous annual leave allowance, a variety of family friendly schemes including 39 weeks’ full pay during maternity leave (subject to qualifying criteria) and health & well-being services.

As an Administration Assistant in our Training Centre you will:

• Answer reception phone/emails and deal with any general enquiries.
• Deal with visitors to West Moors Training Centre, including other Service staff and contractors.
• Print out any course material handouts or folder and assessment papers required for instructors for the following week.
• Order regularly from stores any supplies required.
• Assist with our Pass Out Parade at Salisbury Fire Station twice a year.

What makes you our ideal Administration Assistant?

• Experience of providing a wide range of administrative support to a team, including reception duties and responding appropriately to enquiries via telephone, email and face to face.
• Working knowledge of Microsoft Office, particularly Word and Excel to maintain data recording systems.
• Good communication skills as you will be dealing with instructors, firefighters, students, corporate members of the Fire Service and external suppliers.

For full details of the role and requirements please have a look at the job description and person specification.

Other Information:

• You must be able to fulfil the travel requirements of the role. There will be occasional travel for meetings/training. 
• A Standard Disclosure & Barring Service Check (DBS) clearance will be undertaken as well as Baseline Personnel Security Standard (BPSS) check on the successful individual prior to offer of employment.
• Any offer of employment will be subject to full pre-employment checks which include identity checks, right to work in the UK, medical and receipt of satisfactory references, and an explanation of any gaps in employment in the last 3 years.
• Please click here for information relating to raising tax awareness and pension considerations when applying for a job.

To find out more and apply:

Our Candidate Charter outlines the commitments we make to you when applying for a vacancy with us.

Please note we do not accept CV’s in place of application forms.

We welcome the use of AI responsibly and ethically to demonstrate your skills in your application, but please don’t allow it to overshadow your own unique voice.

While we appreciate innovative approaches, we also value authenticity. Our assessment considers both the content of the application and how it was created, ensuring fairness and inclusivity for all applicants. At the end of the day – we want YOU to work for us!

You should ensure you include satisfactory evidence in your application to demonstrate all of the areas stated as being measured at the Application Stage on the Person Specification. This will ensure you have the best opportunity of progressing to the next stage of the selection process.

We are dedicated to building a workforce that reflects the diversity of our communities and welcome applications from all suitably qualified individuals regardless of age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. All applications will be treated on merit and staff involved in recruitment and selection processes undertake unconscious bias training.

We are committed to the Disability Confident Scheme and guarantee an interview to applicants with a disclosed disability if they meet the minimum criteria for the post to which they are applying. Please tell us in confidence if this applies to you, or if there are any reasonable adjustments that would help you apply for this post.

Dorset & Wiltshire Fire and Rescue Service’s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff and volunteers are expected to share this commitment.

If you hold international qualifications, you will be required to provide official evidence that shows how these compare to UK Qualifications. We will accept a Statement of Comparability from a UK organisation called ENIC which can be obtained via their website. Please note that UK ENIC charge for this service, so if you request a Statement of Compatibility, you will be required to pay for it as we are unable to reimburse you.

For further guidance on how to complete your application, please refer to the Job Application Guidance Notes. If you are experiencing difficulties completing your application or have a need to complete your application in an alternative format due to a disability, please contact HR Resourcing on 01722 691444 within plenty of time of the closing date of the position you are applying for.

Values & Behaviours Framework

Our recruitment, assessment and progression processes are based on our Code of Ethics that has been developed specifically for Fire and Rescue Services. When recruiting, we identify the most important behaviours for the role and these are used as part of the short-listing and selection process.

Available documents

• Administrative Assistant (Training Centre) – Job Description.pdf
• Administrative Assistant (Training Centre) – Person Specification.pdf
• Employee Benefits March 24.pdf
• Job Application Guidance Notes 2024 V8.pdf