Portfolio Co-ordinator – NFCC

Department: Portfolio & Planning 

Contract type: Permanent 

Salary: £23,000 – £25,000 per annum

Location: Home Based (UK wide travel as required) 

Reports To: Head of Portfolio and Planning 

The Portfolio Management Office (PMO) team’s core purpose is to provide support, guidance, and assurance of the delivery of the National Fire Chiefs Council’s (NFCC) national programmes and projects by providing specialist expertise, knowledge, and facilitation across the portfolio. The team ensures proper governance procedures are in place and that project/programme methodologies are embedded and adhered to.  

The PMO is also the central point of contact for the Project/Programme Managers, assisting with the management of their projects as well as acting as a critical friend to challenge and scrutinise to ensure that they are adhering to processes and providing information in a timely manner for internal and external reporting to internal boards and the Home Office.  

As Portfolio Co-Ordinator you will be responsible for the administration needs of the Portfolio Office and providing additional ad hoc admin support to Programme teams. 

You will be responsible for dairy management and event organisation for the PMO for workshops and training sessions, this will involve booking travel and accommodation. 

The post-holder will provide support to the Head of Portfolio and Planning with secretariat support, providing support with the PMO reporting and monitoring function to all programmes and Portfolio administrative tasks. 

Key responsibilities 

• Provide direct secretarial support to Head of Portfolio and Planning including drafting of correspondence, diary management and co-ordination, administrative tasks. 

• Co-ordinate and organise meetings, workshops and events including the arrangement of venues, travel and accommodation, where appropriate. For portfolio and programme level.  

• Assist with creating and facilitating masterclasses and workshops for the wider portfolio team. 

• Attend programme and project meetings and support them by preparing and circulating report packs, taking minutes, logging decisions and actions and tracking the completion of agreed actions. 

• Preparing necessary presentation materials for meetings 

• Lead on the co-ordination of the forward planner and scheduling in business case submissions. 

• Act as liaison and first point of contact via the PMO inbox and provide signposting to relevant colleagues within NFCC who can respond to queries raised. 

• Be responsible for raising Purchase Orders (PO) forms.  

• Research and compiling data for portfolio and projects ad-hoc, liaising with key stakeholders internal and external 

• Managing documents and files in the SharePoint environment ensuring the Information Management framework is implemented. 

The successful candidate will: 

• Have a keen understanding and use of o365, SharePoint and Microsoft Suite, Excel and Word in particular. 

• Be able to demonstrate high levels of literacy, numeracy, accuracy, communication and writing skills with a strong attention to detail. 

• You have experience working in an admin function. 

• You have excellent time management skills. 

• You establish effective relationships with senior stakeholders within the organisation and develop a deep knowledge and understanding of your business area. 

• You have the ability to apply reasoning and knowledge to decision-making and solving problems. 

• You are confident working alone or as part of a wider team. 

If this sounds like the kind of opportunity that you would be interested in; please have a look at the Job Description and apply. 

How to apply: 

Please complete the application form linked from the ‘apply now’ button below. CV’s will NOT be accepted for this position. 

If you experience any difficulty completing our application form, or have any queries regarding the role, please contact recruitment@nfcc.org.uk. 

Closing Date – 25 February 2025 with interviews being conducted on the 3 March 2025. 

PLEASE NOTE – THIS VACANCY WILL CLOSE BEFORE THE CLOSING DATE IF WE RECEIVE A HIGH NUMBER OF APPLICATIONS. 

NFCC is committed to safeguarding and promoting the welfare of children, young people and adults and will require a DBS check to be completed prior to commencing in post. 

NFCC is committed to being an inclusive employer. We comply with the Equality Act 2010, and we believe that everyone deserves to work in safe environments that are free from bullying, harassment and discrimination, abuse, and harm, where they feel supported, welcome, and able to thrive. 

NFCC acknowledges the duty of care to safeguard, protect and promote the welfare of children and vulnerable adults and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice, all staff are expected to share this commitment.