This is an exciting time to join the LFB finance team. We have recently implemented SAP4HANA and SAP Ariba, the first public sector organisation to go live with this cloud-based system.

The Project Coordinator and Personal Assistant position has been created as part of the Finance Services Department’s ongoing transformation programme. Integral to the ongoing successful delivery of the Department’s portfolio of work, this role reports to the Finance Business Manager and supports the Assistant Director Finance. Through provision of timely inbox and diary management, meeting management, MI reporting production and collation, Project Board scheduling and coordination, assessment of and/or dissemination of time-sensitive board outputs and to be one of the primary interfaces to the Assistant Director and the Finance Services senior leadership team.

The successful candidate will:

Have recent, demonstrable experience as a Project Coordinator or Personal Assistant, including experience of managing executive-level inbox and diary.

Be able to produce written documents, including meeting minutes and reports, to a high standard.

Demonstrate strong communication and inter-personal skills, with the ability to collaborate, influence and communicate effectively with staff across all levels and functions.

Be able to juggle multiple demands, prioritise deliverables and remain calm under pressure whilst providing consistent support for the AD and the Finance team.

Be proficient in Microsoft 365 tools: Outlook, Word, Excel, PowerPoint as well as experience of using web-conferencing/ collaboration tools like Teams and SharePoint.